What Does A Dental Consultant Do?

Jyoti Rawat
Written by
Jyoti Rawat
Waseem Bashir
Review by
Waseem Bashir
Updated on
May 17, 2024

What Does A Dental Consultant Do And Why You Need Them?

Do you ever become entangled down by the difficulties of running a dental practice, from providing excellent patient care to handling administrative tasks? Envision experiencing an approach that surpasses speculations—a technique centered on strategic perceptions. Here is where a dental consultant comes in.

Dental consulting services blend dental expertise with business acumen, guiding practices to refine and elevate their standards from ordinary to extraordinary. These dental consultants specialize in analyzing practice operations, uncovering hidden inefficiencies, foreseeing industry trends, and refining procedures, ultimately transforming dental practices into thriving, patient-centered enterprises.

In our journey today, we will uncover how dental practice management consulting can help customize strategies to enhance patient care, streamline operations, and drive overall practice success. We will also explore how deep-dive analysis can identify bottlenecks in patient acquisition, enabling targeted solutions for practice growth.

What Exactly Does A Dental Consultant Do?

Dental consulting services are pivotal in transforming dental practices into successful businesses. By offering tailored solutions, they give dentists the tools needed to optimize their operations and achieve financial success.

The unique aspect of dental consultants is that they provide custom solutions based on each dentist’s needs. Whether it’s implementing new management software or refining patient experience strategies, these consultants work closely with dentists to improve business outcomes.

A major part of this transformation involves conducting thorough practice analysis. It involves evaluating various aspects of your dental practice, including workflow efficiency, team performance, and patient satisfaction levels, among others.

In addition to identifying areas for improvement through practice analysis, dental business consultants also offer local coaching programs specifically designed for dentists. These are often invaluable resources because they deliver hands-on training and real-world advice directly from experienced professionals in the field.

Dental Consulting Services Vs Self-Managed Clinics

Below is a table comparing hiring a dental consultant versus managing a clinic on your own:


When to Hire a Dental Practice Consultant

1. Operational Efficiency Improvement

The shift from the level of good to the level of great in the way of a dental practice is nothing but extraordinary actions. The dental practice consultant will come to your rescue when you are in a situation where you are adversely affected by inefficiencies in your practice’s operations. These experts do a full-scale analysis, which uncovers the things that are the barriers to the performance of your practice. 

By improving operational efficiency, dental consultants thereby, raise patient care standards, increase staff morale, and thus, they make your practice work at its best.

2. Financial Management Optimization

Working towards the goal of the financial success of your practice will go beyond some simple and petty changes. It actually demands a strategy based on the power of the dental practice management consultant. These specialists handle the analysis of all the parts of your finances to uncover the best methods that can be improved and more efficient. Dental consultants not only find innovative revenue streams but also do cost-cutting like the stone has not been unturned.

They create customized approaches to boost income, using techniques such as optimizing pricing schedules or introducing offerings. They also suggest cost control effectiveness strategies, such as better inventory management or contract revision. Through their professional skills, your establishment will have the financial stability it requires to survive in a highly competitive industry.

3. Marketing and Patient Acquisition

In the evolving era of dental practices, attracting more patients and enhancing your online presence is crucial. Dental practice consulting can be instrumental in achieving these goals. They begin by creating a customized marketing plan tailored to your practice’s unique strengths and target audience. This plan encompasses various  inbound marketing strategies and digital marketing strategies, including social media marketing, search engine optimization (SEO), link building, and online advertising.

By implementing these strategies, consultants help improve your practice’s visibility and attract more potential patients. 

4. Staff Training and Development

If you want to enhance your clinic’s services, a dental office consultant can be of immense help to this end. These professionals provide tailor-made training, leadership development workshops, and team-building sessions according to your practice requirements. By allocating your staff’s learning and development, you can build a better team that improves the efficiency and effectiveness of your practice.

5. Technology Integration and Upgrades

Thinking of upgrading or installing new technology in your practice? A dental practice consultant can be of great help. They’ll evaluate your specific technology needs, give appropriate recommendations, and oversee the implementation process, making certain of a smooth integration into your practice. It is this kind of expert counsel that will make your dental practice more efficient and effective, constantly keeping you on the cutting edge of dental technology.

6. Compliance and Risk Management

Regulations and risk management are crucial in the legal compliance of a practice, ensuring it meets operational standards. Consultants fill this gap by scrutinizing every legal compliance action and identifying any areas of non-compliance. Secondly, they will put together effective legal risk management plans after considering the particular case of your practice. Moreover, consultants offer continuous legal guidance and assistance aimed at keeping your practice operational, sound, and devoid of legal problems.

7. Patient Experience Enhancement

Enhancing the patient experience is the most important job in dentistry, and this is where the consultants come in to help. They initiate by detecting all of the points of the patient’s journey, pinpointing bottlenecks to minimize time waits and increase information flow. The same one, they come up with a few patients-centered care practices that take into account active listening, empathy, and individualized care. Through exceeding patient expectations, consultants help foster patient loyalty, which results in the generation of word-of-mouth propaganda and thus, the growth of the practice.

8. Proactive Practice Growth

Rather than waiting for challenges to surface, engaging a dental practice consultant can proactively ensure continual growth and success. These dental practice management consultants excel at identifying expansion opportunities, navigating industry shifts, optimizing performance, aiding in succession planning, and elevating the patient experience. Their proactive strategies can position your practice for sustained success and longevity.

The above scenarios highlight the crucial moments when  hiring a consultant can revolutionize your dental practice, propelling it towards greater profitability, and overall success.

Importance of Practice Analysis By a Dental Consultant

importance-of practice-analysis-by-a -dental-consultant

Analyzing a dental practice can reveal key insights about its strengths and weaknesses. The data gathered during this process helps inform strategic decisions aimed at enhancing service delivery and improving overall profitability.

Using specialized tools such as advanced management software allows dental consultants to monitor progress effectively throughout the implementation phase while staying ahead of industry trends.

Whether it’s spearheading team training initiatives or helping streamline credit card processing systems – comprehensive analyses provide a better understanding of where you should be investing your resources and time for favorable outcomes.

Ultimately, achieving success in any medical profession requires continuous learning and implementation of tech – something that professional dental practice management consultants readily promote through data-backed research.

Key Services Offered by Dental Consultants


Dental consultants provide vital services to dental practices. Their role goes beyond giving advice; they offer hands-on help in areas such as practice management and transitions, enhancing the use of dental technology, and improving consulting services.

1. Local Coaching for Dentists

A crucial service offered is local coaching for dentists. Tailored to each unique location, this coaching helps improve a dentist’s operations and patient experience. It’s a tool that can turn general practices into thriving businesses.

The impact of local coaching extends to team training as well – from front desk receptionist etiquette to hygienist techniques. This comprehensive approach ensures that all aspects of your practice are polished for success.

2. Enhancing Business Operations

Dental consulting can give your practice a much-needed boost, setting you on the path to achieving your business goals. It isn’t just about making more money; it’s also about creating systems that let your dental practice run smoothly.

Digital technology is essential for improving operational efficiency, and a consultant can help ensure its successful integration. The right consultant can help you build a digital front for your dental practice that reaches out to more patients and integrates it into your operations seamlessly and effectively.

3. Streamlined Systems

A streamlined system is like the engine room of a ship—it ensures everything else functions as it should. A smoothly running system reduces blunders, enhances productivity, business efficiency, and ultimately augments the patient experience. It allows dentists to focus more on their patients rather than administrative tasks.

With effective systems in place—like an efficient scheduling or billing process—you could increase revenue by minimizing lost time and resources.

4. Focusing on Patient Experience

No amount of financial success comes without satisfied customers—patients who feel valued return more often and refer others too. This makes focusing on enhancing the overall patient experience paramount when working towards maximizing profitability. Patient experience, it turns out, isn’t just about quality care—it’s also about feeling heard & understood at every step of their dental journey.

In essence, dental consulting services help transform a practice from being just good to becoming the best version it can be.

The Role of Dental Consultants in Practice Management

Successfully operating a dental practice requires more than just delivering quality oral care. It’s also about effective management, and that’s where dental consultants come into play.

A dental office consultant works closely with dentists to transform their practices into thriving businesses. They offer services like business management advice, team training for staff efficiency, and even help with dentist recruitment & placement. But what really sets them apart is their unique understanding of the industry-specific challenges faced by dental practitioners.

This knowledge allows them to give practical advice on aspects such as patient financing solutions or dealing with leasing debt refinancing issues specific to this field. Additionally, they guide practices through important transitions, which could be anything from upgrading equipment & designing studio facilities to adopting advanced practice management software for smoother operations or making it easier for patients to find you online.

For example, if you are considering trying your hands on telemedicine and giving online consultations, a consultant will help you create a funnel around it that generates maximum reach and makes it easier for patients to connect with you.

Choosing the Right Dental Consulting Service: Case Studies

white-associates-practice-consulting-case-studyA successful dental practice doesn’t just focus on delivering excellent patient care and pays attention to its business aspects. As such, you need a consultant who understands both facets – clinical excellence and savvy business management. They should be able to help streamline processes like scheduling, billing, team training, and even leverage modern tools like practice management software for increased efficiency.

Here is a case study where dental consultants helped dentists grow their practice sustainably.

Byron Dental Group in Byron, MN, faced various challenges, from disorganized recall efforts to scheduling confusion. White & Associates Practice Consulting stepped in to implement a structured recall schedule, introduce blocked scheduling techniques, hire a skilled office manager, and institute a team-based commission system. Staff were also coached in effective phone communication.

The results were remarkable:

  • Profits surged by 19%.
  • Recall effectiveness improved by an impressive 26%.

These outcomes demonstrate the effectiveness of the tailored strategies in enhancing the financial success and operational efficiency of Byron Dental Group.

Costs Associated with Dental Business Consulting

Due to the diversity of the essential factors, the price range of dental business consulting services can range from low to high. The consultants usually charge their clients an hourly wage that varies from $100 to $300 per hour. For instance, there may be specific packages for consulting services, such as practice assessments or marketing plans, ranging from thousands to tens of thousands of dollars.

The specific cost is determined by the expert’s skills, the type of services needed, and the size of the dental clinic. Even though the figure may seem large, it is an investment in the success and profitability of your practice in the long term. Thoroughly assessing the likely outcome of any dental business consultant’s engagement is key to this decision.

Choosing the Right Dental Consultant for Your Practice

Selecting the right dental consultant can make a world of difference in your practice’s success. Much like choosing the perfect tool for a delicate procedure, a dental business consultant should fit seamlessly into your practice, addressing its unique needs and enhancing its overall health.

These professionals possess a deep understanding of dental practice management, allowing them to expertly guide you in optimizing operations for improved patient care and sustainable practice growth. They understand how to manage change effectively and provide guidance on things like leasing, debt refinancing, credit card processing, and patient financing elements crucial to your financial health.

If you are looking to collaborate with trusted dental consulting partners, then you are just a form away. Consulting Demand offers to connect with the top consulting firms from various domains and guess what, we have dental consultants as well. Click here to get in touch with top dental consulting firms.

Written by:
Jyoti Rawat
Jyoti Rawat
Content Writer

Reviewed by:
Waseem Bashir
Waseem Bashir
CEO of Apexure

Waseem Bashir is the CEO of Apexure & also runs a SaaS business – LeadGen App. He’s a top-rated sales funnel builder and provides consulting services to B2B businesses along with lead generation, conversion rate optimisation and SEO advice. He likes to share and runs a blog and a YouTube channel. Before starting his agency, Waseem worked in various financial institutions like BNP Paribas, Trafigura, Hitachi and more. Waseem has a young daughter to keep him on his toes and outside of family life, he is a keen cricketer actively involved with his local cricket club as a playing member. Other hobbies include playing chess, technology and travelling.